Time Master - Quickbooks Export Module
for iPhone and iPod Touch . Available as an "In App Purchase".

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On-Core Time Master is the ultimate time tracking application for your iPhone or iPod Touch.

The Quickbooks Export module will allow you to export your Time Entries, as an IIF file, and import them into Quickbooks as "Time Activity" records. At this time, we only export Time Entries. Expenses cannot be easily exported into Quickbooks. Note this only works with the Windows versions of Quickbooks 2007 Pro or better. Unfortunately the Mac versions of Quickbooks are still crippled and do not allow import of Time Activity records.

In some respects Time Master is a bit too powerful for Quickbooks. We allow you to override the billing rate as follows: Global -> Client -> Project -> Task and Time Entry. Quickbooks does not allow us to specify the rate in the Time Activity record. It instead uses what it calls “Items”. Items contain the "rate” for billing. Thus we have to use Time Master in a different way. We must tell Quickbooks which “item” this entry is using. You have two options for passing on the item. You can use either the Project name or the Task name. You must choose one of these in the Setup. We recommend using Tasks and to use Global Tasks for the items.

Features

  • Easily import your Time Entries into Quickbooks via IIF files.
  • It can create Clients, Jobs and Items on the fly. If new items are created, you may need to fill in the extra information in Quickbooks after they are imported.

What it does NOT do

  • Export Expense entries.
  • Does not work with the Mac version of Quickbooks.
  • Does not pass on Tax or Non-Tax flags. This is handled by the Quickbooks "Item", so you must set this in the item record in Quickbooks.
  • Time Master cannot import any "lists" from Quickbooks. You will have to enter any Clients, Jobs and Items on the device.
  • Due to some issue on certain versions of Quickbooks, we recommend that you create the Employee record in Quickbooks before importing any data.

How it works

You will use the Reports screen to select the entries that you want to export. You will then email the IIF file to yourself. Save the file to your computer and import it into Quickbooks using the File -> Utilities -> Import -> IIF Files... The Time Activity records can then be added to an invoice and billed to your clients. To get a better idea of how it works, please look at our Video on the Quickbooks Export Module.

Note that it is very important to read the manual before doing any exporting. You can download the PDF manual from the main Time Master page. Scroll down to the "Documentation" section.

Quickbooks versions:

The following Windows versions of Quickbooks should work: Pro, Premier and Enterprise starting with QB 2007 and greater.

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